§ 1. Management audits.

(a)

Required. A complete management audit of each city department shall be made at least once every eight years in order to accomplish the following:

(i)

To identify any areas which hinder or prevent the city department from performing its assigned responsibilities, goals, or objectives and to offer suggestions for the removal of such obstacles and suggest ways in which the responsibilities, goals or objectives might be met.

(ii)

To evaluate the adequacy of management practices being utilized in the department with respect to fiscal controls and use of available personnel and equipment.

(iii)

To suggest specific ways and means by which the function and services of the department might be improved.

(b)

Elements to be Considered. Each such management audit shall include, but need not be limited to, a consideration of the following:

(i)

Organization, staffing and manpower;

(ii)

Adequacy of financial controls:

(iii)

Facilities and equipment:

(iv)

Goal setting, long range and short range:

(v)

Procurement practices:

(vi)

Overtime policies:

(vii)

Cost comparisons with other municipalities and comparable private enterprise activities.

(c)

Organization of Reports. Each such management audit shall consist of the following parts:

(i)

Introduction. A brief explanation of methods used.

(ii)

Scope. A statement of the extent of the examination made.

(iii)

Major Contracts. A list of the names of all persons interviewed in the conduct of the audit and outline of the procedures used.

(iv)

Findings. Details of the practices found during the audit which in the opinion of the audit team, require modification or other changes in order to strengthen the department and its performance.

(v)

Recommendation. Specific suggestions for action either by the department through changes in its own internal policies or requiring action by the city council, based upon specific findings made.

(d)

Administration. The city council shall be responsible for the conduct of all management audits under this section. It shall award all contracts for such audits and shall, through its standing committee on personnel and administration oversee the conduct of all such audits and the implementation of recommendations made therein.