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 Lawrence
 Code of Ordinances
 Appendix A. RULES OF THE LAWRENCE CITY COUNCIL

  RULE 22 - DUTIES OF THE CLERK  

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  • The Clerk shall attend and keep records of all meetings of the Council and shall record the names of the members present and shall have the care and custody of the City Records and all documents, maps, plans and papers pertaining to the business of the City Council.

    Every ordinance, after its passage, to be ordained and every resolution shall be engrossed by the Clerk and presented without unnecessary delay to the President of the Council or presiding officer of the meeting at which the same was adopted for his signature. The Clerk shall enter upon the records of the Council the day on which such ordinance or resolutions were presented to the presiding officer.

    The City Clerk shall prepare a list of all matters to come before the City Council at each meeting in accordance with the established order of business and shall deliver to the residences of each Councillor, a copy of the same, no later than 24 hours prior to the meetings.

    As part of the agenda for each meeting on a separate sheet in a suitable format, there shall be a list of all orders, documents, reports, and communications which have been referred to a Council committee for a report or action, along with the date submitted to the committees.

    No business or documents scheduled to come before the City Council may be removed or omitted from the agenda prior to a meeting.

    All papers of whatever description which may require action by the City Council shall be presented to the City Clerk no later than 12:00 o'clock noon on Thursday, preceding the day of each regular meeting. Papers presented after that hour on such day will not be considered until the next meeting unless admission is approved by seven members of the City Council. If the preceding day is a holiday all papers shall be presented at the same hour on the Wednesday preceding the day of the meeting.